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Parents' Bill of Rights Data Privacy & Security

The Central Islip School District is committed to protecting the privacy and security of student data and teacher and principal data. In accordance with New York Education Law Section 2-d and its implementing regulations, the District informs the school community of the following:

Parents and eligible students can expect the following:

  1. A student’s personally identifiable (PII)*2  information cannot be sold or released for any commercial purposes.
  2. The right to inspect and review the complete contents of the student’s education record stored or maintained by an educational agency.
  3. State and federal laws, such as NYS Education Law §2-d and the Family Educational Rights and Privacy Act, that  protect the confidentiality of personally identifiable information PII, and safeguards associated with industry standards and best practices, including but not limited to encryption, firewalls, and password protection, must be in place when data is stored or transferred.
  4.  A complete list of all student data elements collected by  NYSED is available for public review at www.nysed.gov/data-privacy-security,   and  by writing to the Chief Privacy Officer, New York State Education Department,  89 Washington Avenue, Albany, New York 12234.
  5. The right to have complaints about possible breaches and unauthorized disclosures of student data addressed:
    1. To submit a complaint, please complete the Central Islip School District Unauthorized Data Disclosure or Breech Complaint Form. If you cannot complete the on-line form, please speak to your building Principal who can assist on your behalf. 

    2. The Central Islip District's Director of Technology, Mr. Philip Voigt, will initiate an investigation.

    3. Investigations will be completed and finalized in a reasonable amount of time, typically, within 60 calendar days from the receipt of the complaint. In the event the investigation needs to extend beyond 60 days, due to extenuating circumstances, the complainant will be contacted to inform them of the delay and the expected timeline for completion.

    4. The Central Islip School District will maintain a record of all complaints of data breaches or unauthorized releases of student/staff data & their disposition in accordance with applicable data retention policies, and report complaint reports & investigations as directed by NYS Ed Law 2d / Part 121 Regulations to the NYSED Chief Privacy Officer. 

  6. Complaints may also be submitted to NYSED online at www.nysed.gov/data-privacy-security, by mail to:  Chief Privacy Officer, New York State Education Department, 89 Washington Avenue, Albany, New York 12234, by email to privacy@nysed.gov, or by telephone at 518-474-0937. To be notified in accordance with applicable laws and regulations if a breach or unauthorized release of their student’s PII occurs.
  7. Educational agency workers that handle PII will receive training on applicable state and federal laws, the educational agency’s policies, and safeguards associated with industry standards and best practices that protect PII. 
  8. Educational agency contracts with vendors that receive PII will address statutory and regulatory data privacy and security requirements. 

Term Definitions in the Parents' Bill of Rights:

“Parent” means a parent, legal guardian, caregiver, or person in parental relation to a student. These rights may not apply to parents of eligible students defined as a student eighteen years or older. “Eligible Student” means a student 18 years and younger.

“Personally identifiable information,” or "PII" as applied to student data, means personally identifiable information as defined in section 99.3 of title thirty-four of the code of federal regulations implementing the family educational rights and privacy act, section twelve hundred thirty-two-g of title twenty of the United States code, and, as applied to teacher or principal data, means “personally identifying information” as such term is used in subdivision ten of section three thousand twelve-c of this chapter.

Personally Identifiable Information (PII) - The term includes, but is not limited to:
(a) The student's name;
(b) The name of the student's parent or other family members; 
(c) The address of the student or student's family; 
(d) A personal identifier, such as the student's social security number, student number, or biometric record; 
(e) Other indirect identifiers, such as the student's date of birth, place of birth, and mother's maiden name; 
(f) Other information that, alone or in combination, is linked or linkable to a specific student that would allow a reasonable person in the school community, who does not have personal knowledge of the relevant circumstances, to identify the student with reasonable certainty; or 
(g) Information requested by a person who the educational agency or institution reasonably believes knows the identity of the student to whom the education record relates. 
(Authority: 20 U.S.C. 1232g)

Information about other state and federal laws that protect student data such as the Children’s Online Privacy Protection Act, the Protection of Pupil Rights Amendment, and NY’s Personal Privacy Protection Law can be found at  http://www.nysed.gov/data-privacy-security. 

 

Appendix A
Supplemental Information Regarding Third-Party Contractors

In the course of complying with its obligations under the law and providing educational services to District residents, the Central Islip School District has entered into agreements with certain third-party contractors. Pursuant to these agreements, third-party contractors may have access to “student data” and/or “teacher or principal data,” as those terms are defined by law and regulation. A sample copy of the Central Islip Data Privacy Agreement.

For each contract or other written agreement that the District enters into with a third-party contractor where the third-party contractor receives student data or teacher or principal data from the District, the following supplemental information will be included with this Bill of Rights:

  1. The exclusive purposes for which the student data or teacher or principal data will be used by the third-party contractor, as defined in the contract;
  2. How the third-party contractor will ensure that the subcontractors, or other authorized persons or entities to whom the third-party contractor will disclose the student data or teacher or principal data, if any, will abide by all applicable data protection and security requirements, including but not limited to those outlined in applicable laws and regulations (e.g., FERPA; Education Law Section 2-d);
  3. The duration of the contract, including the contract’s expiration date, and a description of what will happen to the student data or teacher or principal data upon expiration of the contract or other written agreement (e.g., whether, when, and in what format it will be returned to the District, and/or whether, when, and how the data will be destroyed);
  4. If and how a parent, student, eligible student, teacher, or principal may challenge the accuracy of the student data or teacher or principal data that is collected;
  5. Where the student data or teacher or principal data will be stored, described in a manner as to protect data security, and the security protections taken to ensure the data will be protected and data privacy and security risks mitigated; and
  6. Address how the data will be protected using encryption while in motion and at rest.

Additional Resources

Individual Data Privacy Agreements and privacy policy links for programs and/or websites can be found listed on our Approved Programs page.