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Teachers have 2 paths to "Sync" their Google Classrooms to Power School Rosters!

  1. Wait for Google to Prompt you to accept a class that Google believes to be a new class for you based on your PowerSchool Rosters.  This will create a NEW Google Classroom for that class. 
  2. Manually Link your existing Google Classroom to your roster (see linking instructions below). 

If you intent to Reuse copies of archived classes or existing Google Classrooms, manual linking is the best option for you.  If you intend to create all new Google Classrooms each year then accepting the Google Prompt is the best option for you.  

The path you choose to connect your Google Classroom to your PowerSchool Roster is 100% your choice and we can support both paths. 

Google Classroom Rostering Through PowerSchool

Our integration between PowerSchool and Google Classroom automates the setup process—importing teachers, students, and classes directly into Google Classroom. This system ensures your courses are accurately rostered without the need for manual entry. Instructions for New Classes and Linking to Existing Classes below. 

Key Features

  • Fully automated process—no additional setup or training required.

  • Not mandatory—you can opt in or continue using Google Classroom as you have in the past.

  • Updates sync automatically—any student or class changes in PowerSchool are reflected in Google Classroom within 24 hours.

  • Students will not need class codes or invites.

  • Students will be added or removed automatically based on PowerSchool updates.

Manual Setup Still Available: Prefer to invite students manually using a class code? That option is still available and completely supported.

What to Expect Each Fall when you return in September:

  • Your classes will be pre-loaded and ready in Google Classroom (as long as they are properly configured and assigned to you in PowerSchool). 

  • To Create a New Google Classroom for your Rostered Class:

    1. Log into Google Classroom.

    2. Click “Accept” on the course prompt.

    3. Google Classroom will automatically create the class and populate your students.

Want to Reuse a Previous Google Classroom?

No problem. Just follow these steps instead of accepting the new class:

  1. COPY the Google Classroom from the previous year.

  2. ARCHIVE the old version.

  3. LINK AN EXISTING CLASS using the steps in the instructions below.

⚠️ Do not click “Accept” on the auto-created class if you plan to reuse an older version. Follow "Link to Existing Class" instructions below.

Link a new class

  1. Go to classroom.google.com.
  2. Click Add Create class.
  3. Next to Link with, click the Down arrow  and select your class from the list.
  4. To finish creating your class, enter your class details click Create. Your new class is linked to the SIS.

Tip: If your class isn’t on the list, the class isn’t set up correctly in PowerSchool. You can finish creating your class now, and follow the steps to link an existing class later. If your class is not listed you speak to the main office to ensure the class is properly set-up, active and assigned to you as the primary teacher. 

Link an Existing Class

  1. Go to classroom.google.com.
  2. Go to the Existing Class
  3. Click the class Settings
  4. Under General, click Link to class.
  5. Under Link class, click the Down arrow and choose your class from the menu.
  6. Click Link.

Tip: If your class isn’t on the list, the class isn’t set up correctly in PowerSchool. You can finish creating your class now, and follow the steps to link an existing class later. If your class is not listed you speak to the main office to ensure the class is properly set-up, active and assigned to you as the primary teacher. 

Looking Ahead: Grade Syncing: We're exploring options to sync Google Classroom grades to PowerSchool.
While this feature is not yet available due to technical challenges, our technology team is actively working toward making it possible.

Important Note on Timing: Roster updates from PowerSchool to Google Classroom can take up to 24 hours. If you don’t see a change right away, please check back the next day.

ICT and Co-Teachers

Multiple Teacher Automatic Rostering Limitations
Currently, Google Classroom does not support merging or combining classes through automatic rostering. The system will only sync the exact roster from PowerSchool for the individual classroom teacher. There is no technical method available to merge rosters from multiple teachers into a single Google Classroom using this feature.

What to Do in Multi-Teacher Scenarios
In cases where two or more teachers collaborate in a shared Google Classroom (e.g., ICT or co-teaching), automatic rostering should not be used. Instead, please use manual rostering, as done in previous years. This involves manually creating the class and inviting students and co-teachers.